> ## Documentation Index
> Fetch the complete documentation index at: https://docs.rescueconsole.com/llms.txt
> Use this file to discover all available pages before exploring further.

# The animal record

> What each tab and card on an animal holds, who sees it, and where it is sent.

Open any animal from **Animals** to reach its record. The top of the record shows the facts people ask for first: sex, age, weight, health, whether it is altered, the microchip, its ID, its breed (or kind) and where it is housed. Below that, the record is split into tabs.

| Tab               | What it is for                                                                                        |
| ----------------- | ----------------------------------------------------------------------------------------------------- |
| **Today**         | What is due today, tasks, workflows, and a quick way to log a weight.                                 |
| **Profile**       | Who the animal is: basic information, health, status and location, what a home needs, intake details. |
| **Media**         | The profile photo and every other photo. The first four are what listing sites receive.               |
| **Medical**       | The medical summary, diagnoses, tests, vaccines, treatments and weight history.                       |
| **Food**          | What it eats and when.                                                                                |
| **Relationships** | The people and other animals connected to it.                                                         |
| **Documents**     | Files kept with the record.                                                                           |
| **Notes**         | Notes your team has written.                                                                          |
| **History**       | What changed on the record, when, and by whom.                                                        |

Cards on a record read as plain words until you press **Edit** on that card. Nothing changes by accident while you are reading.

## Basic information

Name, external name, species, breed or kind, colours, pattern, coat length, energy level, previous ID and distinguishing marks.

### Breed, or Kind

For a dog, a cat, a rabbit or an equine, the field reads **Breed**.

For a small mammal, a large mammal, a bird, a barnyard animal, a fish, a reptile or an exotic, the same field reads **Kind**, because the list says what the animal *is*: a ferret, a guinea pig, a cockatiel, a gecko. A second box, **Breed or variety**, sits beside it for the detail: an Abyssinian guinea pig, a Pekin duck. The two are shown together wherever the animal is described: "Guinea pig, Abyssinian".

Every species starts with a list of common breeds or kinds. The list is yours: add, rename and remove under **Settings → Animal management → Breeds**. It is a picker, not a rule, and **Other…** always lets you type something that is not on it.

### External name

The name printed and shown on your public site, the API and listing sites. Leave it blank to use the internal name everywhere.

## What this home needs

Answers your team gives about the home this animal needs. Every answer has three states: **Yes**, **No**, and **Not assessed**. *Not assessed* is a real answer, different from no, and it is never sent anywhere as a no.

| Field                                                       | What it means                                                        |
| ----------------------------------------------------------- | -------------------------------------------------------------------- |
| Good with children                                          | With **Youngest child age** when the answer is yes.                  |
| Good with dogs, Good with cats                              | Compared with the pets an adoption application lists.                |
| Good with seniors, Good with adults, Good with farm animals | For whoever reads the record.                                        |
| Good with small animals, Good with birds                    | Sent to listing sites that ask.                                      |
| Needs a fenced yard, Suits an apartment                     | Compared with the housing on an application.                         |
| Needs an experienced adopter                                | Compared with the applicant's history with pets.                     |
| Hours alone they manage                                     | Compared with the hours an applicant says the animal would be alone. |
| House trained, Crate trained, Leash trained                 | Sent to listing sites that ask.                                      |
| Indoor or outdoor                                           | Indoor only, indoor and outdoor, or outdoor only.                    |
| Placement notes                                             | Anything the questions above cannot hold.                            |

These answers are checked against every adoption application that names this animal, and anything left *not assessed* shows there as an open question rather than a pass.

They are **not** shown on your own public listing. A listing site you send your animals to, such as [Adopt-a-Pet](/integrations/adopt-a-pet), is given the ones it asks for.

## Medical summary

On the **Medical** tab. Spay or neuter, with when, where and by whom; and, at a glance, the latest weight, results awaited, what is due or overdue, active medications and diagnoses on file.

For a **cat**, the summary also keeps:

* **Declawed**: Yes, No, or Not recorded.
* **FIV**: Positive, Negative, or Not tested.

## Due today

On the **Today** tab. A task or a medical item is due today when its date is today **or earlier**: something overdue is more due, not less. "Today" is judged in your own time zone (your own, then your organization's).

## Photos

On the **Media** tab. The profile photo is the one shown first everywhere. Listing sites receive the profile photo and the next three, in the order shown here.