> ## Documentation Index > Fetch the complete documentation index at: https://docs.rescueconsole.com/llms.txt > Use this file to discover all available pages before exploring further. # Roster > Who is on which shift, recording who turned up and their hours, signing hours off, and exporting hours for a grant report. The **Roster** lists every sign-up: who is doing what, when and where, whether they turned up, and their hours. It is where hours are recorded and signed off, so it is where the numbers in a grant report or a volunteer's letter for a school come from. The page has no row of its own in the sidebar. Find it by typing **Roster** into search (see [Finding your way](/getting-started/finding-your-way)). Anyone whose role can **See** Shifts can open it: * Someone whose role can also **See** People sees every sign-up. * Anybody else sees their own sign-ups, and the names of the other people on shifts they are on. Recording outcomes and hours, and signing hours off, needs **Change** on Shifts and **See** on People. ## What the roster opens on The roster opens on the question that comes up at the end of each week: whose hours still need signing off. **Outcome** starts on **Everything that stands** and **Sign-off** starts on **Still to do**, so you see sign-ups that were not given up and have not been signed off. Change either to see the rest. ## Filters | Filter | What it does | | ------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Outcome** | **Everything that stands** (signed up, turned up or did not turn up), or one of **Signed up**, **Asking to be let off**, **Given up**, **Turned up** or **Did not turn up**. | | **Sign-off** | **Still to do**, **Done**, or **Either**. | | **Doing** | One role, or **Anything**. | | **Where** | One location, or **Anywhere**. | | **From**, **Until** | A range of days. A sign-up is included when it ends on or after **From** and starts on or before **Until**. | The number beside each choice in **Outcome** and **Sign-off** is how many you would get if you picked it, with your other filters kept. ### Saved views Under **Views**, **+ Save current view** keeps your **Outcome**, **Sign-off**, **Doing** and **Where** under a name. Your views are your own. A view does not keep dates, and applying one clears **From** and **Until**. A view called "Q3 hours" that kept its dates would still mean last year's third quarter when you opened it next year, and on this page that would be a wrong number under a right-looking name. Set the dates each time. ## The columns | Column | What it shows | | -------------- | -------------------------------------------------------------------------------------------- | | **Volunteer** | Who signed up, followed by anybody they brought (*with Jordan Lee*). Always shown. | | **Doing** | The role. | | **When** | The day, and the times they are down for. | | **Where** | The shift's location. | | **Outcome** | **Signed up**, **Turned up**, **Did not turn up**, **Asking to be let off** or **Given up**. | | **Hours** | The hours recorded for them. | | **Signed off** | The date the hours were signed off, or *Not yet*. | **Columns** chooses which you see. The list shows 50 sign-ups at a time, earliest first. ## Recording what happened After a shift, record each sign-up's outcome and hours. | Control | What it does | | ------------ | --------------------------------------------------------------------------------------------------------------------------------------- | | **Outcome** | Choose **Turned up** or **Did not turn up** (or **Signed up** to put it back). It is saved as soon as you choose. | | **Hours** | Type the hours they did, in quarter hours if you like (**2.5**). It is saved when you leave the box. Clearing the box clears the hours. | | **Sign off** | Signs the hours off, using the number in the box. | Hours are never filled in from the shift's times. Somebody has to type them. Signing off says the hours are right, and records you as the person who signed them. A signature needs a number: signing with an empty box is refused with *Log the hours before signing them off; zero is a valid answer.* For somebody who did not turn up, enter **0** and sign it off. Once signed off, the row shows the hours with an **Unsign** button, and its outcome and hours cannot be changed. To correct one, press **Unsign**, fix it, and sign it off again. A sign-up that was given up has nothing to record. One that is **Asking to be let off** cannot have its outcome changed until the request is answered on [Cancellation requests](/shifts/cancellations). ## Signing off many at once With **Change** on Shifts and **See** on People, each row has a box to tick. Tick the sign-ups to sign off, choose **Sign off hours** in the bar that appears, and press **Apply**. The page asks first: *A signature says the hours are right. Un-signing is one record at a time.* * Every ticked sign-up needs its hours entered. If any has none, nothing is signed off, and the page says how many are missing hours. * Sign-ups that were already signed off are left as they were, with their first signature. * One sign-off can cover at most 200 sign-ups. There is no way to unsign many at once. Taking a signature back is done one sign-up at a time, where you can see what you are undoing. ## Hour totals The counts above the list are taken under your filters: | Count | What it counts | | ----------------- | ------------------------------------------- | | **Hours logged** | Every hour entered, signed off or not. | | **Signed off** | The hours that have been signed off. | | **Still to sign** | How many sign-ups have not been signed off. | The number of sign-ups that match shows beside the page's title. On screen, each sign-up's hours count once, even when the volunteer brought somebody with them. ## Exporting hours **Export** downloads `volunteer-roster.csv`: every sign-up your filters show, on every page and not just the one on screen, up to 5,000 of them. Someone who cannot see People gets only their own sign-ups in the file. | Column | What it holds | | ---------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------- | | `volunteer` | The person's name. | | `attending_as` | `primary` for the person who signed up, or `guardian` or `companion` for somebody who came with them. | | `role` | The role's name. | | `location` | The location's name. | | `starts_at`, `ends_at` | The times they were down for. | | `outcome` | `booked` (signed up), `attended` (turned up), `no_show` (did not turn up), `cancellation_requested` (asking to be let off) or `cancelled` (given up). | | `hours` | The hours recorded. | | `signed_off_at` | When the hours were signed off, or empty. | | `notes` | Any notes on the sign-up. | Somebody who came along with a volunteer has a row of their own, with the same hours as the volunteer, because they worked the shift too. So adding up the `hours` column counts them, and can come to more than **Hours logged** on screen. For a grant report, set **Sign-off** to **Done**, set **From** and **Until** to the period the report covers, and press **Export**. Every hour in the file has then been signed off by somebody. **Settings → Data & customization → Export** has the same file as **Volunteer hours**, with no filters (see [Export](/settings/export)).