> ## Documentation Index > Fetch the complete documentation index at: https://docs.rescueconsole.com/llms.txt > Use this file to discover all available pages before exploring further. # Schedules > The occasions shifts are grouped under: the schedules list, one schedule's page, and linking a schedule to an event. A schedule is the occasion a set of shifts belongs to: *Adoption Day*, *Saturday kennel cover*. It has a name, a start, and a status. The shifts themselves, with their roles and places, are opened on [Shifts](/shifts/shifts), and a shift does not need a schedule at all. **Schedules** has no row of its own in the sidebar. Find it by typing **Schedules** into search (see [Finding your way](/getting-started/finding-your-way)). Anyone whose role can **See** Shifts can open it; adding, changing and deleting schedules needs **Change** on Shifts and **See** on People. A schedule does not repeat, and it does not make shifts for you. It is not the same thing as an event in the [Events](/events/events) workspace, which is an occasion your rescue hosts and can show on its website; an event can be linked to a schedule (see [Linking a schedule to an event](#linking-a-schedule-to-an-event)). ## The schedules list The list reads forwards: soonest first. Press a column heading to sort by it instead; **Shifts** cannot be sorted. | Column | What it shows | | ------------ | -------------------------------------------------------------------------------------------------------------------------------------------- | | **Schedule** | Its name. Always shown. | | **Starts** | When it starts. An all-day schedule shows the date only. | | **Ends** | When it ends, if it has an end. | | **Kind** | **Adoption**, **Fundraiser**, **Clinic**, **Transport**, **Training**, **Meeting**, **Events** or **Other**, or a dash when nobody has said. | | **Status** | **Draft**, **Scheduled**, **Active**, **Completed** or **Cancelled**. | | **Shifts** | How many shifts belong to it. | | **Created** | When it was added. | **Columns** chooses which you see. A new reader sees **Schedule**, **Starts**, **Kind**, **Status** and **Shifts**. The counts above the list: | Count | What it counts | | ------------- | ----------------------------------------------------------------- | | **Upcoming** | Schedules starting today or later, whatever filters you have set. | | **Scheduled** | Those with the status Scheduled, under your filters. | | **Drafts** | Those with the status Draft, under your filters. | | **Results** | Everything that matches your filters. | ### Filters The rail beside the list filters by **Status** and **Kind**, with a count beside each choice. **Not set** appears under **Kind** when some schedules have no kind. **More filters** opens the rest: **Name**, **Description**, **All day**, **Ends**, **Created** and **Last updated**, and any custom fields your rescue has added for schedules. The button shows how many of these are in use. Click a row to open the schedule. The pencil at the end of a row opens it too. ## Adding a schedule Press **New schedule**. The form opens above the list; the same button, now reading **Cancel**, closes it. | Field | What it means | | --------------- | ----------------------------------------- | | **Name** | Required. What the occasion is called. | | **Description** | Anything the team should know about it. | | **Starts at** | Required. The day and time it starts. | | **Ends at** | When it ends. Optional. | | **Location** | A place on your housing map, or **None**. | Custom fields your rescue has added for schedules show below these. They are set up under **Settings → Data & customization → Custom fields**, where schedules are listed as **Volunteer Event**. Press **Create schedule**. A new schedule starts as **Scheduled**. The form has no **Kind**; set it from the list (see [Changing many schedules at once](#changing-many-schedules-at-once)). A spreadsheet of schedules can also be brought in under [Import](/settings/import), and taken out under [Export](/settings/export). Both pages call them **Events**. ## One schedule Open a schedule to reach its own page. The top of the page shows the schedule's name, its status and when it starts. **Edit** opens the same form as above, with **Save changes**; press **Cancel** to close it without saving. The page has four tabs. | Tab | What it is for | | ------------ | --------------------------------------------------------------------------------- | | **Details** | Its status, how many shifts it has, when it starts and ends, and its description. | | **Shifts** | The shifts that belong to it. The tab shows how many. | | **Notes** | Notes your team has written about it. | | **Activity** | What changed on it, when, and by whom. | ### Status On **Details**, **Status** is a list you can change directly if you have **Change** on Shifts and **See** on People; the change is saved as soon as you choose. The statuses are **Draft**, **Scheduled**, **Active**, **Completed** and **Cancelled**. A schedule's status says what state the occasion is in. It does not change its shifts: setting a schedule to **Cancelled** leaves its shifts open and their sign-ups in place. Cancel each shift on [Shifts](/shifts/shifts) as well. ### The Shifts tab Each shift shows its day and hours, its status, the names of its roles, and how many places are filled across all its roles, such as *3 / 4 filled*. **Manage coverage shifts** goes to [Shifts](/shifts/shifts), where shifts are opened and cancelled. A schedule with none says *No coverage yet*, with an **Open a shift** button that also goes to Shifts. The **Open a shift** form on Shifts has no place to choose a schedule, so a shift you open there is not added to any schedule and does not appear on this tab. ## Linking a schedule to an event An event in the [Events](/events/events) workspace can have a schedule of its own. On the event's page, the **Volunteers** card has **Add volunteer coverage**. Pressing it makes a schedule here from the event's name, date and place, with the status **Scheduled**, and links the two. The card then says the event's shifts live in Shifts, with a link to the schedule. An event can have one schedule. Pressing the button again is refused: *This event already has a schedule. Open its shifts from Shifts.* The button needs **Change** on Events. The link runs one way: the event's page links to the schedule, and the schedule's page does not link back. ## Changing many schedules at once With **Change** on Shifts and **See** on People, each row has a box to tick. Ticking one replaces the **Columns** and **More filters** buttons with a bar that says how many are selected. When every row on the page is ticked and more match, the bar offers to select all of them (**Select all 40 matching**, for example). **Edit fields…** opens **Bulk edit selected**. Under **Select fields to update**, tick **Status** or **Kind** (or both), choose the values under **Set values**, and press **Update**. The bar then says how many changed, and how many already had that value. The start of a schedule cannot be changed in bulk. One change can touch at most 200 schedules. ## Deleting a schedule Press the bin at the end of a row. The page asks first: deleting takes the schedule off this list and off the [Calendar](/everyday/calendar), and its shifts and sign-ups stay exactly where they are. Press **Delete** to go ahead or **Cancel** to keep it. To delete many, select them and use **Delete** in **Bulk edit selected**, which asks the same question. Deleting is refused when any shift under the schedule has signed-off volunteer hours, because those hours are somebody's record of turning up and the schedule says what they turned up for. Set its status to **Cancelled** instead. When several are selected and one of them has signed-off hours, none of them is deleted.