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The Animals workspace is the center of everything you do in RescueConsole. From the moment an animal arrives to the day it leaves, every detail about that animal—its status, medical history, placement needs, applications, foster home, and documents—lives on one record. You never copy data between systems, because every other workspace reads and writes the same record.

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The Animal Record

Each animal record is organized into tabs covering profile, media, medical, food, relationships, documents, notes, and history. A quick-log rail lets team members record the things that happen dozens of times a day without navigating away from the page. At the top of every record you’ll see the animal’s current status, how many days it has been in care, and any active workflows or tasks assigned to it.

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Working Name vs. Public Name

Each animal has a working name used internally throughout the app and a public name that appears on your public website. This lets you track an animal under an intake code or nickname without surfacing that name to potential adopters.

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Animal Statuses

Every animal carries a status that tells your team exactly where it is in its journey with you. Statuses are organized into groups you name, and each status has:
  • A color for quick visual identification in lists and the dashboard
  • A public name shown to adopters on your website
  • A care state that drives the dashboard counts, occupancy figures, and what the public sees
Care states are the engine behind your dashboard numbers and your public website. A care state of In Care means the animal counts toward your occupancy and appears in internal lists; Adoptable means it shows on your public site; Not in Care means it is excluded from both. When you adjust a status’s care state in Settings, every animal carrying that status is immediately reflected in your dashboard totals, occupancy reports, and public listings—no manual updates needed.
RescueConsole starts you with 18 built-in statuses across 3 groups, giving you a complete vocabulary from day one. You can rename them, regroup them, add new ones, and toggle any status public or private.

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Status Groups and Care States

Statuses in this group apply to animals that are actively in your care—housed, fostered, or in transport. These animals count toward your occupancy and appear on internal lists. Examples include Intake/Hold, Available, Foster Home, and Medical Hold.

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Recording Intake

When an animal comes in, you record its intake details—source, intake type, intake date, and any surrender or stray intake notes. Intake information anchors the animal’s timeline and feeds into your reporting.

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Weights and Vitals

Add weight entries at any point in the animal’s stay. RescueConsole charts weight over time so you can spot trends during recovery or treatment without hunting through notes.

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Litters and Bonded Pairs

Link animals together as a litter to track siblings and manage them as a group. Mark animals as bonded pairs to flag that they should be adopted together—this appears on their public profiles and in the placement matching process.

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Photos and Profile Shot

Upload multiple photos to an animal’s media tab and choose one as the profile shot. The profile shot is the image that appears in lists, on cage cards and flyers, and on your public website.

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Notes and Full History

The notes tab is a running log for anything that does not fit a structured field. The history tab records every change to every field—what it was before, what it changed to, and who made the change—so nothing is ever lost and any mistake can be corrected by hand.

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Cage Cards and Flyers

Print a cage card or adoption flyer directly from any animal record. Both pull from the live record, so the information is always current without manual editing.

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Working With Lists of Animals

The Animals list gives you fast, flexible control over your entire roster.

Filter on Any Field

Use the filter rail to narrow by status, species, age, location, tag, or any custom field you’ve added. Status and species counts update in real time as you filter.

Saved Views

Save any combination of filters as a named view. Your team can share views so everyone works from the same slice of data without re-building filters each time.

Bulk Actions

Select multiple animals and apply a status change, assign a workflow, add a tag, or take other actions across all of them at once.

CSV Export

Export the current list to CSV with exactly the fields visible on screen, or export all fields including your custom ones. Use this for reports, grants, and data analysis.

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What’s on an Animal Record

Intake details, status, working name, public name, species, breed, age, sex, color, microchip number, and all the structured fields your record layout requires. Custom fields you’ve added appear here too.
Photos uploaded to the animal’s record, with one chosen as the profile shot. The profile shot appears in lists, on cage cards and flyers, and on your public website.
Vaccines, treatments, physical exams, procedures, diagnoses, spay/neuter summary, and scheduled vet visits. See the Medical Records page for full details.
Feeding instructions and dietary notes for the animal — portion size, schedule, any restrictions — visible to foster carers and shelter staff.
Foster placement, bonded pair links, litter membership, and the organization (vet practice, rescue) associated with the animal’s care history.
Uploaded files—surrender forms, vet invoices, signed paperwork—with categories and expiry dates. A document with a lapsed expiry date is flagged automatically.
A running log for anything that does not fit a structured field: behavioral observations, care instructions, coordinator comments, and anything else your team needs to pass on.
A full audit log of every change to the record: field name, old value, new value, who changed it, and when. Use this to trace any edit or reverse a mistake.